guHRoo payroll & hr

I worked for a large corporation when I moved to South Carolina in 2010. I called up to “corporate” one day to ask for a few hundred dollars to sponsor an event for a local non-profit.

“Matt, we just don’t get involved at the local level.”

I remember this conversation as clear as day. My family and I were putting down roots in South Carolina and wanted to be a part of the community. For us, this meant supporting the causes we care about and being a part of a company that cared about our community. 

When I couldn’t find a company in my industry that aligned with these goals, we created our own. 

We give away 5 percent of our company to local charities. That includes three percent of all revenue, one percent of our product, and one percent of our time volunteering (come serve with us!).

Interested in how we solve human resources problems for small businesses? Grab a time on my calendar here: https://meetings.hubspot.com/matt702/15-minute-intro-call

Outsourced Scale

We provide small businesses with virtual, offshore teammates, powered by AI.

Partner

Underdog Digital

We grew frustrated with how digital marketing agencies treated us and their ability to produce results. We built our own process, 10xed our leads, and started replicating the process for others. Small business marketing simplified.

GrowCo Columbia

Founder, President of the Board of Directors

Some tech company 

Sr. Sales Executive

The big red machine 

District Manager

I was so proud when my company finally grew enough to offer health insurance to my team. I thought I was being a great employer.

Then one of my employees told me bluntly: "It would be more expensive and worse coverage for me to use our plans."

That stung. But what really opened my eyes was talking to one of our clients who was trying to recruit against companies like Facebook. They were showing potential hires age-banded plans and getting beat every single time.

I realized this wasn't just my problem - small businesses across South Carolina were losing the talent war because of benefits.

I knew you couldn't have a PEO in South Carolina without Blue Cross. In our state, they're the only carrier that matters. So I didn't just find a solution, I built one.

It wasn't easy. Blue Cross has strict size requirements and won't work with just any agent. But I was determined to give small businesses the same buying power as Fortune 500 companies.

Today, we've helped hundreds of South Carolina businesses compete for top talent, saving an average of $50K annually. 

Our biggest win? 

A 21-employee nonprofit that we saved $120K per year - money they used to hire a new teammate to grow their mission instead of padding insurance company profits.

If you're tired of losing talent because your benefits can't compete with big corporations, or you're spending too much on insurance that your employees don't even value, let's talk.

Every dollar you save on benefits is a dollar you can invest back into growing your business and taking care of your team the way they deserve.

Book a time with me here: https://go.guhroo.co/ty-page-2921-8170

☞ Matt Vaadi

Bode North America, Inc.

Provided Consulting and Management services, eventually transitioning into a permanent HR Director role.

• Managing all payroll and benefits administration, along with partnering to evaluate and revamp our employee benefits program.

• Partnered with the company benefit broker to move all benefits online to Employee Navigator to better serve employees.

• Championed the HRIS implementation project, transitioning from a fully paper department to the Paychex Flex HCM. This transition allowed us to configure general HR, payroll, performance management, and employee self-service to an online platform. This transition improved efficiencies by over 40%.

• Partnering with the Director of Quality to revamp, manage, and improve the company training program to make sure it is more effective but exceeds our ISO certification standards.

•Partnering with the Global CHRO to evaluate and update company policies and procedures aligning them with the global company vision and values.

Human Resources Director

illumifin

Provided Consulting and Management services to set up the initial HR and Benefits structure for Illumifin, eventually transitioning into a permanent HR Manager role.

• Championed the HRIS implementation project, transitioning to ADP Workforce Now to configure general HR, benefits services, security, performance management, and self-service. Consolidated payroll from three systems into one, resulting in a 30% improvement in processing time.

• Collaborated with Senior Leadership on post-merger integration strategies, successfully navigating a 15% reduction in staffing with strategic and effective actions.

• Performed a thorough analysis to seamlessly integrate updated company policies and procedures post-merger, aligning them with the new company vision and values. This initiative resulted in a substantial enhancement of departmental communication, processes, and service optimization.

• Enhanced cost-effectiveness by achieving an impressive 80% reduction in contractor and vendor staffing spending, resulting in substantial savings.

Human Resources

98 Ventures

Managed the HR operations and support, focusing on the UST Select employee group, a new subsidiary company launched in the fall of 2021.

• Delivered comprehensive HR support and strategic guidance to UST Select, contributing to its remarkable 75% growth within a span of 9 months.

• Led the implementation during the company's HRIS systems transition, achieving results through effective project management, comprehensive training, and robust reporting support. 

• Delivered extensive HR and employee relations support to on-site leaders spanning six states, fostering a cohesive and positive workplace environment.

• Conducted a comprehensive analysis, executed strategic implementations, and updated company policies and procedures, substantially enhancing departmental efficiency and service delivery.

Crossroads Treatment Centers

Managed the HR operations and support to the company clinics across the southeast.

• Provided post-merger HR support for two acquisitions, including integrating staff from over 35 locations across Pennsylvania and Tennessee. 

• Benefits administration to include claims resolution, change reporting, approving invoices for payment, and annual re-evaluation of policies for cost-effectiveness. 

• Led the implementation efforts during the company's transition to a more robust HRIS system, actively contributing to project management, training, and reporting support, resulting in notable improvements in process and payroll efficiency.

• Traveled to clinic sites, providing HR support as needed.

Human Resources 

Self Employed

Provided HR guidance, operations, and support services by assisting them with designing and administering HR policies, procedures, and programs. 

• Engaged in collaborative efforts with multiple Charter Schools, utilizing feedback analysis from Boards, staff, and parents to identify areas requiring change, thereby improving organizational and HR structure enhancement and policy development. Additionally, identified and implemented technology tools to enhance efficiencies, delivering added value and tangible results to the overall effectiveness of the schools.

• Collaborated with multiple organizations to select and implement tailored HRIS systems, aligning with their unique organizational requirements, streamlining processes, and fostering operational efficiencies.

• Provided support for areas such as recruiting, onboarding, and training.

HR Consultant

High Point Academy Spartanburg SC

Managed the HR operations and supported the school that was moving into its second year. 

• Provided expert advice on starting and growing HR functions that needed to be implemented as the school grew exponentially. 

• Provided support for areas such as recruiting, onboarding, and training.

• Provided benefits administration to communicate benefits information to employees, enrollments, mid-year changes, and claims resolution, escalating issues to the state support team when needed. 

• Worked with the Administration and School Board to audit and update the school Employee Handbook to better reflect the school's mission, goals, and vision. Along with making sure all policies met with SC state regulations.

Provided HR guidance, operations, and support services by assisting them with designing and administering HR policies, procedures, and programs. 

• Offered specialized guidance in initiating and expanding an HR department, facilitating the transition from an initial small business structure to one that is scalable and poised for growth.

• Collaborated with multiple organizations to select and implement tailored HRIS systems, aligning with their unique organizational requirements, streamlining processes, and fostering operational efficiencies.

• Provided support for areas such as recruiting, onboarding, and training.

• Conducted strategic analyses to guide effective change management, organizational development, HR structure refinement, and policy development.

Human Resources Manager at illumifin

As a seasoned HR Professional,  I offer a wealth of expertise in strategic HR management, leveraging a collaborative approach to drive organizational success. My specialization encompasses Strategy and Workforce Planning, HRIS Implementation, Mergers and Acquisitions, and fostering Leadership Collaboration across diverse industries.

I bring unwavering dedication and hands-on experience, particularly in the startup environment, I have successfully established HR departments, along with building and overseeing robust HR operations. My focus extends beyond mere operational efficiency to cultivating individual success within the workforce.

💠 Implementation and Optimization- extensive background in leading multiple HRIS implementation projects for organizations from 350 to 3000 employees working in systems such as ADP Workforce Now, Paylocity, BambooHR, and iSolved.  Achieving targeted timelines through effective project management resulting in a 30% improvement in processing time.

💠 Strategic Leadership Collaboration- collaborated closely with Senior Leadership to craft and implement post-merger integration strategies, prioritizing communication, cultural alignment, and the attainment of specific objectives. Skillfully steered through a 15% staffing reduction and enhanced cost-effectiveness by achieving an 80% reduction in contractor and vendor spending.

💠 HR Set up and Expansion-  led the establishment of several HR departments from their inception within diverse start-ups, taking charge of building and overseeing robust HR operations. Worked collaboratively with leadership teams to design comprehensive career paths, performance management systems, and leadership programs. Successfully harmonized distinct corporate objectives, shaping them into a cohesive vision, purpose, and strategic plan.

My track record demonstrates that leadership and empowerment serve as potent catalysts for positive transformation. My personal touch and approachable demeanor reflect my commitment to establishing meaningful connections. Whether steering initiatives, navigating change, or swiftly adapting to new challenges, my strengths as a quick learner and team-oriented professional shine through.  I am an individual who injects passion, dedication, and a relentless pursuit of excellence into every aspect of the services I bring to an organization.

My key proficiencies:
•  HR Operations
•  Strategic & Workforce Planning
•  HRIS Integration
•  Mergers & Acquisitions
•  Training & Development
•  Leadership Collaboration 
•  OKR Certified

taplio

The Battle

☞ Matt Vaadi

Karla Carlson, MAOM, PHR

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