The William Pears Group

Assistant Company Secretary

Savannah Energy

-	Managed meeting room booking and arranged catering

-	Coordinated cost-effective and accurate travel arrangements, including flights, hotels, visas, and taxis, managing last-minute visa requests and changes to travel plans

- Transcribed audio recordings 

-	Prepared and submitted expense claims using SAP Concur, adhering to deadlines for timely payment

- Raised purchase orders using new SAP applications 

- Managed incoming/outgoing post, organised domestic and international courier services

- Regularly monitored stationery and kitchen supplies, placing orders when needed

- Screened phone calls and monitored a general inbox, forwarding emails to the appropriate teams

Office Administrator

- Arranged internal meetings and conference calls, handling logistics 

- Effectively maintained databases across three projects, ensuring easy retrieval of pertinent documents 

- Created and maintained confidential project lists

- Organised off-site meetings, including finding suitable venues and made associated travel arrangements

- Assisted with formatting presentation slides using house-style templates

- Prepared purchase orders, receipted invoices and managed WIP details, recording data across three projects

- Assisted with onboarding new vendors by collecting and reviewing all required documentation 

- Trained and engaged in implementing new SAP applications

- Handled ad hoc administrative tasks such as completing Know-Your-Customer (KYC) forms, translating documents into French and English

Project Administrator

Bristows Law Firm

-	Proactively opened new files using iManage, contributed to conflict searches anti-money laundering checks 

-	Prepared client care letters using predefined templates 

-	Managed electronic filing of legal documents and correspondence, ensuring accurate records and easy retrieval 

-	Scheduled meetings, coordinated meeting room bookings, IT equipment, and catering 

-	Assisted fee earners with recording timesheets in IntApp and updating deadline reminders 

-	Managed billing using Aderant, reviewed prebills to ensure narrative accuracy and produced cover letters 

-	Validated expense claims by verifying completed reports and attached documentation 

-	Arranged attendance at conferences, made associated travel arrangements and processed expense claims 

-	Managed InterAction by adding new business contacts and updating client details 

-	Assisted fee earners with preparing court bundles and formatting presentation slides 

-	Produced accurate work from manuscript materials using house-style templates 

-	Edited documentation as instructed, compiled search reports and evidence documents

Legal Secretary

Orange

-	Assisted the Company Secretary with scheduling board meetings, preparing and circulating board packs

-      Managed electronic filing of board meeting minutes ensuring easy retrieval

-	Successfully coordinated internal meetings by proactively booking meeting rooms and organising catering

-	Arranged domestic and international travel, prepared travel itineraries, and submitted expense claims

-	Converted physical records to digital format by scanning a trademark portfolio of 150 paper files

-	Monitored and managed stationery inventory, ensuring an adequate supply for office needs

-	Collected and distributed incoming mail, arranged courier services 

-	Coordinated with the IT department to supply new employees with security access passes and work phones 

-	Raised purchase orders and maintained budgets by inputting expenses

-	Produced and maintained Excel spreadsheets to record the presence of the brand worldwide

Team Assistant

Murgitroyd & Company

- Assisted with opening, updating files, and setting deadlines reminders

- Reviewed official correspondence and proactively drafted reporting letters to clients 

-	Accurately transcribed and proofread audio dictations of patent specifications 

-	Made travel arrangements and prepared travel itineraries

-	Assisted with formatting PowerPoint presentations

-	Prepared monthly bills by reviewing narratives for accuracy and ensured timely distribution

- Maintained electronic and paper filing systems to ensure security and easy retrieval of files

Patent Secretary

As an experienced administrative professional, I have developed a diverse skill set, enabling me to perform various tasks efficiently. 

Throughout my career, I have honed my abilities in organising meetings, managing high-volume files, arranging travel, and preparing documentation. I have had the opportunity to work in different industries, including healthcare and education. However, I am particularly drawn to the legal sector. I find it fascinating and challenging, and I believe my skills and experience would be an asset in this industry. I am confident that my ability to adapt quickly to new environments and my attention to detail would make me a valuable asset. 

I thrive in a collaborative environment and enjoy working with people from different backgrounds.

Feel free to connect with me to discuss new opportunities.

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