S&P Global Ratings (Formerly Standard & Poor's - and a subdivision of McGraw-Hill Financial)

McGraw Hill Financial, formerly the parent company of Standard & Poor's Ratings, which rebranded as S&P Global Ratings.
Provided support to the President of S&P Global Ratings.
Prioritized matters in a fast-paced and deadline-driven environment.
Managed a rapidly changing busy calendar.
Interacted with C-Level executives among the senior executive team as well the Board of Directors.
Coordinated complex meeting logistics and communication.
Handled confidential and privileged information.
Prepared and sent correspondence to internal and external senior corporate executives and department-wide distributions.
Answered, screened and directed calls as needed.
Acted as a liaison between the various corporate departments within the organization.
Arranged domestic and international travel with precise logistical detail; accurately report travel expenses.

Executive Assistant

Gatekeeper to EVP of Global HR
Handled strategic management/maintenance of busy and ever-changing calendar; scheduled and prioritized internal and external appointments, conferences, ensured Manager was thoroughly prepared by providing and/or procuring related-briefing materials as needed.
Coordinated frequent, often complex Manager's travel arrangements with meticulous attention to detail.
Monitored very heavy Manager’s email activity, ensuring all incoming correspondence was handled as appropriate, and in a timely manner.
Liaised with other C-level executives within and outside the company, including regular and direct communication with members of Boards of Directors.
Handled Manager’s office phone coverage; screened and routed calls, responded to internal and external inquiries and provided information within scope of authority.
Handled internal and external meeting preparation, including room reservations, catering and AV needs.
Organized and timely process expense reports. 
Coordinated all aspects of the firm’s C-Level recruiting.
Entrusted to handle the firm’s highly-confidential materials including compensation for all employees and restructuring-related items.
Managed Employees’ Hotline reports.
Ensured Manager had proper face-to-face meetings with all direct reports and skip-levels.

Citi

Executive Assistant to Head of Global Wealth Management Operations
Maintained daily calendar and coordinated all aspects of appointments.
Composed and prepared internal/external correspondence.
Scheduled meetings/conference calls. 
Coordinated travel arrangements.
Prepared expense reports.
Screened and responded to telephone calls.
Received visitor.
Filed, photocopied, and performed other related duties as assigned.

Morgan Stanley

MORGAN STANLEY ASSET MANAGEMENT 
Administrative Assistant to head of REIT Portfolio and Managing Director/assistant to Co-Portfolio Manager and Principal as well as four other team members.
Presentations Preparation.
Compiled all presentation for international and US clients creating charts and graphs in Excel and Power Point using data obtained from various research reports.
Finalized and produced all marketing books. 
Maintained a steady supply of marketing materials.
Scheduled meetings for team members, booked conference rooms and catering, obtained detailed directions for out-of-town meetings.
Orchestrated audio/visual facilities with multi-point locations.
Kept accurate record of all outgoing and incoming correspondence.
Prepared correspondence for clients, companies, and internal personnel.
Sent out fund-related materials with correspondence, confidential memoranda, employment agreements, etc.
Planned and implemented travel reservations, checked tickets for accuracy.
Provided team members with tickets, foreign currency, and transportation to/from airports ahead of trips.
Processed expense reports (conversion from various foreign currencies).
Maintained accurate client/companies files for over 200 companies.


MORGAN STANLEY REALTY INCORPORATED
Administrative Assistant to Head of Transaction Development Group and Latin America Coverage Officer.  Also part-time assistant to Global Head of Real Estate Capital Markets Group.
Liaison with international clients, coordinated business meetings, planned travel itineraries, followed up on inquiries on various properties (including Spanish-speaking clients).
Translated and composed Spanish and Italian documents/correspondence.
Prepared and maintained legal and confidential information (i.e., employment agreements, confidentiality agreements, and other contracts).

Executive Assistant (1984 to 1999 - returned 2001 until 2005)

Goldman Sachs

Senior Executive Assistant to Co-head of Global Investment Management Division  (“IMD”)
Maintained very busy schedule for senior partner of the firm and member of the management committee.  
Coordinated travel schedule as well as meeting scheduled with co-head of IMD.
Heavy contact with Private Wealth Management clients.
Obtained all information packages prior to meetings.
Successfully scheduled last-minute meetings, audio-video conference calls with various groups both locally and internationally. 
Handled business and personal correspondence.

JER International

Executive Assistant to President of International Division of J.E. Robert Companies.  Served as office manager as well as assistant to head of group and other team members.
Scheduled meetings within Europe and various locations worldwide for team members as well as the Company’s Chairman during his European trips.
Prepared travel itineraries.
Dealt with vendors necessary for various functions of the office; i.e., office supplies, maintenance, messenger service, travel agency.
Negotiated hotels and airlines rate for the team.
Special Events Coordinator:  Organized client outings--yacht outing on the French Riviera as well as dinners and luncheons in Cannes, Nice, and Monte Carlo; and traveled to the location.

Opinions expressed here are mine alone, and they do not represent any opinion of my current or previous employers. 

Diversified, hands-on professional with a track record in improving operational efficiency in a fast-paced environment. Strong organizational and problem-solving skills. Self-starter with ability to manage multiple projects with minimum supervision while meeting difficult deadlines.

SKILLS
Typing: 55wpm | Microsoft Office Suite | Calendaring | Travel Arrangements
Correspondence | Communication | Phone Management | Meeting Coordination | Concur | P2P 
Languages: Fluent – Italian and Spanish; Basic – French and Portuguese

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