AE7 is a global multi-disciplinary design firm that transcends traditional borders with innovative solutions. Our diverse team of architects, landscape designers, planners, engineers, visualization specialists, and project managers provides comprehensive services from concept through construction. By intimately understanding various cultures and markets, we deliver flexible solutions that exceed client expectations and development potential. At AE7, we partner with our clients to offer an unparalleled range of services and a unique design approach that breaks conventional limits.

Manages the process to control the quality & review cycle of documents, records & procedures.
Receives & circulates all incoming Letters, Transmittals/Submittals, Reports, and Minutes of Meeting from/to the Client, Project Management & Contractor.
Prepares letters/transmittals for submission as per Engineer's Instruction, mainly by RE.
Monitors the status of NOC's (No Objection Certificate) issued by Dubai Authorities.
Receives/registers/distributes all site documents such as transmittals/submittals, RFIs, Letters, MoM & Invoices.
Maintains & organizes filing systems of all Incoming/outgoing files, both soft & hard copies, for quick & easy retrieval.
Assists Resident Engineers & Project Managers in compiling all documents for submissions & ensures that all submissions are completed & delivered to the Client on time.
Scans/archives all incoming/outgoing correspondences adhering to the company's retention policy & maintains an updated register log.
Uploads & downloads documents from/to FTP, Newforma & WeTransfer Sites.
Generates electronic/hardcopy reports as needed by the project or management.
Maintains & organizes a filing system of all documents such as NOC, Authorities Approval, Specifications & Submittals for quick & easy retrieval of documents.
Performs general administrative & clerical duties as per the instruction of the Principal & Manager.

Document Controller (Construction Management / Supervision)

Innovo Group

*Innovating for a better built tomorrow*

• Assisting in Day-to-Day Activities and Administration Operations e.g., PR, PO's, Invoicing, Fleet & Hospitality Management
• Facilitating Internal and External Audits and closing all audit findings
• Creating timelines, milestones, and deliverables to contribute to effective project planning
• Following up on the progress of action items and other tasks and reporting to the project manager
• Supporting team members in completing their tasks to ensure they meet milestones
• Updating and organizing project files, such as meeting minutes and progress reports
• Using project management software to maintain charters and process flows
• Assisting in risk mitigation, identification, tracking, management and resolution
• Scheduling meetings, conference calls, and project-related events with team members
• Observing the team's performance and providing detailed updates to the project manager.
• Assisting in the preparation of project presentations and reports for senior managers
• Conducting research and gathering data to support project initiatives and encourage good decision-making practices
• Facilitating communication among team members and liaising with the project manager
• Providing administrative support to project managers
• Seeking opportunities for process improvements and making recommendations
• Writing and distributing project-related messages, such as memos and status updates
• Collaborating with cross-functional teams that include a diverse range of personalities and skills
• Carryout valuation as per company requirement.
• Executes Quality checks on all submittals, ensuring compliance with Project’s standards and procedures.
• Assisting other department inquiries and any other clerical duties to meet business objectives.
• Developing and improving the Document Management System.
• Overall office/ site administration processing

Administration Officer (Documentation - Aconex) - INNOVO BUILD UAE

iBuild Construction

iBuild is set to revolutionize the construction industry, bringing creativity, innovation and technology to disrupt the traditional construction practices.

iBuild, a part of Innovo Holding UK, is an innovative general contractor headquartered in Dubai, providing sustainable construction services in diverse market segments across the United Arab Emirates (UAE).

The company specialises in civil and infrastructure works, including designing and constructing integrated communities, luxury residential developments, commercial hubs, hospitality projects, high-rise towers, social infrastructure, healthcare and infrastructure projects including road works, marine works and utility networks.

iBuild places a high degree of importance on sustainability aspect of construction processes, cares about the environment and supports the UAE Net Zero 2050 initiative.

With a modern outlook, iBuild prefers to make bold, forward-looking investment decisions by exploring solutions to engineer superior build quality and efficient performance that underpin innovation in construction. We integrate pioneering technologies as a value addition to project visualisation and management, enabling quick and effective decision-making through the project lifecycle.

iBuild believes in its strong culture driven by a common principle of “Develop for the future”.

- Developing and improving the Document Management System 
- Collates & prepares necessary requirements for various Authorities submissions & keeps track of Authorities Submittal Matrix.
- Ensures that all Project files are secured and accessible for the hybrid work environment
- Executes Quality checks on all submittals, ensuring compliance with Project’s standards and procedures.
- Collaboratively reviews and recommends improvements to the document control procedure.
- Coordination & control of Engineering & QC documentation.
- Overall office/ site administration processing.

Administration Officer and Document Controller (Aconex)

ASGC

ASGC is a vertically integrated construction group that is best known for delivering turn key special projects in the UAE. 

✓ Providing general administrative and clerical support to the Management. 
✓ Performs wide variety of complex and confidential tasks for the Managers and the 
Company. 
✓ Schedule and coordinate meetings, appointments, and travel arrangements for 
Managers. 
✓ Prepare and modify documents including correspondence, reports, memorandums 
etc. 
✓ Submission of Documents using Electronic Data Management System i.e. Aconex / 
PMWeb. 
✓ Develop and implement processes related to document control and management. 
✓ Coordinate all activities related to the Document Control procedure, including 
technical documents, drawings, and commercial correspondence. 
✓ Input document data into the standard registers ensuring that the information is 
accurate and up to date. 
✓ Generate the various document control reports as required.
✓ Makes sure that controlled copies of latest approved documents and drawings are 
given to the appropriate staff, subcontractors, and suppliers as applicable. 
✓ Maintain updated records of all approved documents and drawings and their 
distribution clearly. 
✓ Maintain the documents and drawings in the Document Control office under safe 
custody without any damage or deterioration with easy traceability. 
✓ Maintain the files and control logs as required by the project. 
✓ Designing templates for documents, file types, and document databases. 
✓ Controlling the flow of documents in and out of the department. 
✓ Ensuring the secure destruction and disposal of sensitive documents. 
✓ Updating and maintaining document management systems and physical records. 
✓ Maintaining the security of confidential documents. 
✓ Checking and editing documents for accuracy and compliance. 
✓ Setting up project filling systems.

Administration Officer (Documentation - Aconex)

Shapoorji Pallonji Group

Shapoorji Pallonji is a name which has become synonymous with trust and quality in India as well as internationally. Over the years the Shapoorji Pallonji Group has evolved and grown exponentially to become a huge conglomerate with multiple business segments. With a rich legacy, a progressive outlook and a consistently superior track record, the Group remains committed towards excellence.
The Shapoorji Pallonji Group is a dynamic enterprise which draws vital support from its various individual entities to be able to execute turnkey projects, swiftly and efficiently. 
Shapoorji Pallonji is an Indian based group of companies having international operations in more than 14 countries, including GCC, Asia, Europe and Africa
- Oversees the day-to-day processing of project documentation through DOC software, in accordance and adherence to the Client/ Project QMS and Document Control Procedures. 
- Maintains an established document distribution matrix and schedule, monitors cycle and reports delays to avoid impact on the delivery and progress schedule.
- Conducts thorough document identification, classification, recording, and set up an improved project filing system (physical and electronic), with easy traceability.
- Follows up and assists Technical/ Design team in preparation of various submission, review & comments.
- Works in strict coordination with the Project Director to ensure project progress status integration.
- Takes lead in ensuring that the team achieves a favorable performance evaluation on the Client set of KPI matrix.
- Photo documentation of construction site progress and non-conformities.
- Liaises with the key Project Team in the timely submission and completion of the Project Close-Out Documents, Taking Over Certificates & Defects Liability Certificates and validating supporting documents.
-Organizes meetings, prepares minutes and ensures the Project Director is well- prepared for the meeting.
-Adhoc admin duties as required to assist the project team.

Administration Officer & Document Controller (Aconex, Inaxus)

Tata Consultancy Services

As Individual Handling all the kind of client reporting, ADHOC reporting, internal business reporting.
Ensure smooth functioning and support of various MIS processes.
Attending weekly and monthly review call with client.
Collecting contribution via Direct Debit, Cheque, BACS and Chaps.
Releasing payments of all policy payouts related with Life insurance, i.e. Surrender, Withdrawal, Declined, Cancellation of Inception, etc.
Coordinating with bank for refund of payments.
Maintaining and updating the voluminous records of payment.
Monitoring of proper execution of Devising and redefining measures for smoothening Payout process for releasing the Payment.
Providing Projection (Quotation) of client’s policies on future date basis, as well as doing Indexing.
Communicate & co-ordinate with supporting teams to resolve issues
Understand Onshore Team’s concerns & expectations through calls and ensured that requests has been prioritized to provide quick turnaround.

Applications Worked:
•	Ultimatix
•	Client Microsoft Outlook
•	Citrix
•	Excel

Senior Associate

Information Processing Specialist

WNS Global Services

Sr. Claims Officer - Clientele (Suncorp Insurance Group)

As a Sr. Commercial Property Claims Officer, I was managing a portfolio of commercial property claims from lodgment to finalization to deliver a Best-in-Market claims experience to our customers. Dedicated to helping our customers get back to focusing on their business after a loss, whilst providing outstanding customer service and claims management solutions.

Key Responsibilities:
 
•	Lodging of personal property claims
•	Managing inbound and outbound calls from customers, suppliers and intermediaries relating to commercial claims
•	Case managing a portfolio of claims end to end with accountability for delivering exceptional customer service and managing claim cost
•	Providing timely claim updates to customers, intermediaries and claims stakeholders
•	Attending client calls and maintaining a daily analysis tracker for regular improvements
•	Reviewing reports to identify next steps for the claim
•	Communicating with various internal and external stakeholders
•	Using product disclosure statements to determine claims acceptance
•	Resolving internal and external issues and complaints
•	Recording accurate claims information into claims management systems
•	Providing back up support for the team to clear the backlogs
•	Assisting the new joiners with the process trainings
•	Preparing daily efficiency reports for the team

Applications Worked:
•	PeopleSoft
•	Citrix
•	Claim center
•	Excel

Senior Operations Associate

🌟 Administration & Documentation Specialist | Human Resources Specialist 🌟

With over a decade of diverse experience spanning Construction, Engineering & Manufacturing, Banking, Telecom & Insurance industries, I excel in establishing and maintaining effective filing and archiving systems for both paper and electronic documents. My expertise includes electronic data management, supplier document controls, and HR functions such as compensation analysis and talent management.

🔹 Key Skills:

Document Management & Archiving
Office Management / Administration
Electronic Data Systems
HR Reporting & Analysis
Talent Acquisition & Retention
Compliance & Regulation

🔍 Personal Summary:
I am a proactive individual fueled by positive energy, dedicated to fostering teamwork and collaboration. Known for my easy-going nature, I build strong relationships with colleagues and senior management alike. Ambitious and adventurous, I thrive on challenges and am always seeking opportunities to broaden my horizons. Whether leading or following, I am driven by a passion for making meaningful contributions and driving positive change.

Let's connect and explore potential synergies!

Taplio

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