Express Employment Professionals – Laguna Hills

●	Prepare, format, and finalize Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) proposals, ensuring compliance with solicitation guidelines, deadlines, and government regulations (e.g., FAR, DFARS).
●	Create templates, edit progress reports, final reports, and support documentation for funding agencies, and ensure compliance with regulatory requirements.
●	Organize and manage databases and electronic and physical files for proposals, contracts, deliverables, and reports, ensuring accessibility and accuracy.
●    Collaborate with technical teams to develop templates based on solicitation requirements.
●    Finalize proposals and reports according to the government agency guidelines.
●   Maintain online government portals and assist with the completion and submission of required proposal forms.

Contract Administrator Sr. Administrative Assistant

The Brewer Law Firm

●	Executive Support: Provided executive support to the President, managing calendars, drafting correspondence, conducting research, and securely handling sensitive information.
●	Legal Research: Prepared legal correspondence and court documents, ensuring accuracy, compliance, and alignment with legal standards.
●	Cost Reduction: Negotiated a 40% decrease in operating costs for the phone and internet agreements.
●	Operational Efficiency: Partnered with property management to address facility issues and optimize daily operations.
●	Communication Management: Served as the primary contact for all communications, including mail, email, and phone calls, ensuring prompt, professional, and accurate responses.
●	Records & Filing Systems: Implemented a new electronic filing system and developed a process to purge outdated paper records, securely enhancing document organization and compliance.
●	Process Improvement: Conducted comprehensive audits of office procedures, equipment, vendors, client forms, and communications, recommending and implementing solutions to streamline operations.

Executive Legal Assistant

Compass Bible Church

●	Vendor Management & Cost Savings: Directed procurement efforts, negotiated contracts, and managed vendor relationships, achieving a 25% budget reduction through innovative discounting and streamlined business processes.
●	SaaS Project Leadership: Led end-to-end SaaS project management, encompassing planning, training, monitoring, and delivery, ensuring alignment with business goals and client requirements.
●	Process Improvement: Spearheaded process enhancement initiatives as the team leader, driving improved project outcomes and operational efficiency.
●	Workroom Optimization: Designed and executed a new office workroom layout, adding cabinetry and optimizing production room equipment placement to enhance workflow efficiency.
●	Database Administration: Oversaw and managed a database of over 50,000 contacts, implementing best practices to improve data accuracy, usability, and staff satisfaction.
●	Training & Development: Delivered a comprehensive 90-minute hands-on training session, providing step-by-step instruction to onboard staff to new systems for facilities, forms, events, and registrations.
Cross-Functional Support
●	Marketing Collaboration: Supported the communications and marketing team by managing calendars, organizing meetings, coordinating catering, creating presentations, producing marketing materials, and contributing to social media content development.
●	HR Process Implementation: Introduced new HR processes, including background checks and awareness training, ensuring compliance through diligent follow-up and monitoring.
●	Office Space Utilization: Developed a system to optimize office space utilization, enabling seamless meeting and event reservations for stakeholders.
●	Inventory & Vendor Strategy: Streamlined supply inventory management and implemented a strategic vendor selection process, achieving a 23% budget reduction.

Technical Project Manager

Community Bible Church

●	Vendor & Facility Oversight: Directed relationships with vendors, including office machine suppliers, print shops, cleaners, and the facility manager, ensuring seamless operations and timely issue resolution.
●	Brand Development & Marketing: Designed and implemented brand templates for correspondence, presentations, email campaigns, marketing flyers, and signage, establishing a cohesive and professional visual identity.
●	CRM Assessment & Implementation: Evaluated and optimized CRM systems, significantly reducing administrative tasks, introducing a user-friendly 24/7 access platform, and improving executive team collaboration.
●	Database Migration: Played a key role in migrating and implementing a new database, immediately enhancing communication, congregational engagement, and data accuracy.
●	Event Marketing & Coordination: Led event marketing initiatives, managing promotions, social media, vendor selection, and catering, resulting in a 30% increase in attendance for key events.

Executive Assistant

Entertainment Industry

* Managed schedules, auditions, appointments, and travel arrangements. 
* Communicated with agents, casting directors, producers, coaches, and other industry professionals, fostering valuable connections. 
* Excelled in time management and juggled multiple responsibilities. 
* Provided guidance, encouragement, and constructive feedback to nurture acting skills. 
* Ran lines for auditions and performances and made wardrobe selections.

Parental Talent Manager

* Provided comprehensive administrative support for the partners and managers of the International Tax and Manufacturing and Retail and Development groups.
* Drafted professional correspondence, ensuring clarity and adherence to company guidelines.
* Arranged travel for partners and managers, coordinating flights, accommodations, and itineraries.
* Created impactful presentations for meetings, conferences, and client presentations.
* Conducted client research, industry trends, and relevant market data, contributing to informed decision-making.
* Developed an organizational system to track engagement letter compliance, ensuring accurate documentation.

Executive Assistant - Int'l Tax & Manufacturing and Retail & Development

KPMG US

●	Executive Support: Provided high-level administrative assistance to C-suite executives, including managing calendars, coordinating travel, and organizing meetings to support executive productivity.
●	Stakeholder Communication: Primary liaison between executives and internal/external stakeholders, managing communications and ensuring prompt, professional responses.
●	Meeting Coordination: Organized and prepared executive meeting materials, including agendas, presentations, and reports, ensuring executives were fully equipped for decision-making and discussions.
●	Confidential Correspondence: Drafted, proofread, and managed sensitive correspondence while maintaining strict confidentiality and accuracy.
●	Optimized office operations by streamlining workflows and implementing efficient processes.
●	Collaborate with technical teams to develop proposal template based on solicitation requirements.
●  Edited resumes and project descriptions to align with proposal requirements.
● Created an RFP reference library, enabling consistent messaging and timely submission of proposals, significantly improving response efficiency.
●	Onboarded and trained five office support staff, fostering strong team performance and productivity.
●	Planned and executed events and meetings, overseeing logistics, catering, and venue arrangements.
●	Managed expense reporting and executive budgets, ensuring accuracy and compliance with company policies.
●	Conducted research and prepared comprehensive briefing materials, reports, and summaries to aid executive decision-making.
●	Facilitated onboarding for new team members and managed administrative aspects of HR processes.
●	Developed and nurtured strong relationships with key stakeholders, vendors, and clients, supporting organizational goals and executive initiatives.

Executive Assistant / Proposal Coordinator

Prima Publishing

Reported directly to the Corporate Relations director, coordinating marketing opportunities and facilitating communication with licensees, software developers, graphic designers, book printers, fulfillment companies, and internal editors and book managers.
- Secured advertisements, forewords, product insert cards, and licensed cover and interior art for Prima's video gaming strategy guide books.
- Conducted research on product and competitor information to enhance the market appeal of books.
- Conceptualized and implemented the employee software library.
- Interviewed, hired, and managed freelance graphic designers.
- Orchestrated the book production process from inception to print date.

Marketing Administrative Assistant

Experienced professional with over 17 years of expertise in executive support, project management, vendor coordination, and office operations across a range of organizations, from start-ups to leading firms. Skilled at streamlining office processes, tackling complex challenges, and leading impactful projects. Known for building strong collaborative relationships, staying resourceful, paying meticulous attention to detail, and applying critical thinking to meet deadlines consistently.

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