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Perform Document Control functions in line with Approved Procedure. Document distribution of both electronic and hard copy to various action parties. Organize and supervise all the administrative activities that facilitate the smooth running of an organization. Recording all incoming and outgoing transmittals and file in accordance with the company Filing System. Prepare the submittals like shop drawings, materials and also checking the material submittals according to the specification requirements. Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings. Updating the submittal log. Record & Scan of Drawings , Method Statement , Material Submittals , Sample Submittals , RFIs , DIR , NCNs , Contracts, LOIs , Payment Certificates, Documents of Civil , Mechanical , Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc. Handle day to-day correspondence. Deal with Telephone Enquires. Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer. Ability to work under pressure Responsible for typing all the required forms, letters, correspondence letters both external and internal. Register, log, distribute, track, issue, maintain and control office and site project documents and drawings. Ensure that all documents have no errors in filenames, submissions, etc before submitting it to the next department to avoid confusion. Operate office equipment such as fax machines, copiers, and phone systems. Arrange and confirm appointments.
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