Volunteer Child Care

I cared for my first grandchild to keep him safe from Covid.

Childcare Assistance

Ball State University

Managed all departmental office operations & work flow 
Maintained security & key control for all offices & labs in the department
Managed 6 computer lab classrooms (with 50 computers each) to ensure equipment is functioning properly for classes 
Recruited, hired, trained, scheduled, & supervised undergrad student tech specialists & teachers' assistants 
Recruited, hired, & trained staff members
Entered & processed payroll information for all department employees
Approved timecards for faculty, staff, & students to ensure accuracy 
Managed budgets including faculty travel, student wages, & supplies 
Processed travel authorizations, receipts, & reimbursed faculty members for travel expenses
Scheduled all classes for the department & coordinated use of computer labs
Assisted with recruiting graduate assistants, communicated with grad school, verified eligibility
Assisted in recruiting of faculty members including:  placed job advertisements, reviewed applications to ensure all required materials submitted,  communicated schedules with candidates, made reservations, coordinated responses to faculty job postings by creating files & spreadsheets, & reimbursed travel expenses
Planned & managed various events for the department: reserved rooms, invited guests, supplied parking permits, ordered food, created schedule & signage, & communicated schedule
Assisted students & faculty with enrollment including special permission & overloads
Coordinated with student orientation, academic advisors, & extended education for student access
Processed payroll for faculty, staff, graduate assistants, & undergrad students
Maintained personnel files for all faculty members, graduate assistants, & student employees 
Communicated with transportation department & supplied documentation including drivers’ licenses for approval of use of university vehicles & scheduled reservations

Administrative Coordinator/Computer Lab Classroom Manager

Developed & integrated new processes for managing disability claims, orientation, & communication 
Conducted bi-weekly onboarding for all staff & service including enrollment for all benefits
Managed short term and long term disability benefits for all levels of employees 
Resolved conflicts with health insurance, flexible spending, health savings, dental, pension, and voluntary benefits 
Developed an understanding of Patient Protection and Affordable Care Act (PPACA); FSA and HSA regulations 
Computed years of service and total wages  for Indiana Public Retirement System (TRF/PERF) 
Assisted employees with federal regulations of 401K, 403(B), 457(B), and ROTH voluntary pension contributions 
Collaborated to resolve conflicts with corporate vendors for pension, disability, and health insurance 
Maintained an understanding of and complied with federal, state, and Internal Revenue Service regulations 
Organized & conducted events open enrollment, new employee orientation, retirement preparation 
Collaborated as part of a team to prepare & mail printed materials to all active employees & retirees 
Educated employees to facilitate a better understanding of all benefits plans
Analyzed disability contracts to ensure fulfillment of proper procedures & mediated disputes with vendors 
Tracked benefit amounts paid for self-funded short term disability claims 
Monitored, maintained, and funded bank account for all short term disability payments 
Utilized computer systems & programs such as IBM Mainframe, Banner Higher Ed (Oracle), Kronos 
Proficiently used Microsoft Outlook, Excel, Word, & PowerPoint 
Verified employment eligibility, provided accurate salary information & job descriptions to vendors 
Calculated billing, mailed bills, & monitored payments of insurance premiums owed during disability

Taplio

Loretta Smith, PHR's Linkedin Analytics

Loretta Smith, PHR

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