Lynn Rees Virtual Assistant

With a successful administration career expanding just over 20 years within a variety of industries, I have gained plenty of knowledge and experience to support other business owners to not only free up their time, but their brain space too!

Administration Services include:

•	Spreadsheet, database & CRM management 
•	Data collation, organisation & input
•	Template design using Canva such as lead magnets, social media, brochures & more
•	Document editing and formatting
•	Email sequences & newsletters
•	Copy editing, proofreading 
•	Estimate to invoice processing 
•	Budget support/management
•	Project coordination
•	Transcription from handwritten notes to e-format
•	Email & diary management
•	Inbox and file management cleansing & organisation

Please contact me for more information on how I can help you and your business.

Email: hello@lynnreesva.co.uk
Telephone: 07377 136108

Virtual Assistant

Drew & Co Ltd Electrical, Mechanical & Compressed Air Contractors

A family run business providing turnkey M & E Projects in the commercial and industrial sectors.  My role was a newly developed position to support the businesses Contract Directors and Project Management teams with all aspects of Contract, Project and financial administration for small and large projects. 

•	Processing of documents to maintain project files both manually and electronically.
•	Regular monitoring of costs against budget for projects up to £1 million.
•	Preparing monthly WIP report and gathering of information to provide actual and forecasted figures to Contract Managers. 
•	Carrying out invoicing processes in line with contractual documentation. 
•	Preparing and issuing quotations to clients.
•	Following up quotations and client purchase orders. 
•	Ordering of sub-contractor services and materials on behalf of the project team. 
•	Booking accommodation.
•	Processing and logging of the project team's purchase orders. 
•	Collating information to prepare and present specific reports, printing of drawings, scanning, and diary management.

Contract/Project Administrator

Bromhead Chartered Accountants

A temporary role within a progressive firm of accountants who undertake all aspects of accountancy work. 

•	Log client records received to the office for personal tax returns and year-end accounts.
•	Processed client tax refund documents in line with HMRC and the company’s communications.
•	Set up new clients on the accounting system, drafting and issuing correspondence via post or the portal. 
•	Implemented newly drafted administration processes.

Administrator

St Luke's Care

Under the umbrella of St Luke’s Hospice, St Luke’s Care was a newly established domiciliary care service offering personal care and support to adults of all ages in their own homes. During my time in this post, my role developed with the needs and expansion of the business. 

•	Implemented new office processes and systems to provide administration support to the Manager and Team Leaders.
•	Maintained electronic systems and databases in line with confidentiality and data protection.
•	Entered and updated new charge and pay tariffs on scheduling/finance software
•	Managed budgets, stock levels, and placed orders for stationery, equipment, and uniform.
•	Petty cash and reconciliation.
•	Collated information and produced monthly reports to the Finance Department.
•	Processed timesheets and submitted to payroll by the deadline.
•	Prepared and maintained staff files with relevant HR documentation from application to employment.
•	Calculated and recorded staff annual leave and absence.
•	Diarised and coordinated internal and external Mandatory/Refresher Training
•	Minute taking, general word processing, and development of documents.

Office Administrator

Affinion International Travel Ltd

After children, I returned to work on a part-time basis with Affinion International Travel, One of the UK’s largest independent travel agents that work with financial institutions including banks to offer travel as part of a raft of financial benefits to customers and employees.

•	From a multitude of tour operators, researched package holidays, cruises, flights, tailor-made itineraries and ancillary products for membership-based customers.
•	Responsible for loading confirmed booking onto the system, details entered accurately and taking payment according to the terms.

Sales & Customer Service Agent

Logistex

Logistex are experts in Warehouse Automation, with more than 50 years' experience in designing and delivering warehouse management solutions. My role was to provide support to the European Managing Director, Divisional Director, and Finance Director.

•	Duties included diary management, taking and distribution of minutes, and management of emails and other correspondence.  
•	Responsible for collation and coordination of appraisal and bonus documentation and handling pay increment spreadsheets and letters for Head Office submission.
•	Organised and coordinated presentations & events; including accommodation, venues, facilities, and travel.  
•	Managed Reception team; organised training, conducted appraisals, recorded and monitored annual leave and absence.

PA to Directors

An efficient, organised Virtual Assistant based in Plymouth who provides ongoing or ad-hoc administrative support to small businesses, coaches & consultants.

With a successful career spanning a variety of industries including construction, engineering, manufacturing, recruitment, city councils, charities and the NHS, I have a wealth of administration experience in a variety of roles.

I have a passion for what I do, providing high-quality work and a friendly, professional, reliable and honest service. It is important to me to understand what you are wanting to achieve so I can support you in the best way possible and provide assistance that goes above and beyond.

My services include traditional administration support and there's nothing I love more than collating, organising and coordinating! 

If you are running at capacity and need more time in your day to achieve your business goals and deliver on what you do best, then please feel free to contact me to discuss your needs and see how I can help you and your business.  

Email: hello@lynnreesva.co.uk
Telephone: 07377 136108

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