MediaKind

•	Provide stellar administrative support to the Chief Operations Officer (COO); including but not limited to complex calendar management, and high volume domestic and international travel
•	Coordinate internal and external conferences and meetings – maintaining confidentiality of all discussions and materials. Frequent collaboration with Human Resources, Legal and Finance on various employee initiatives and projects; including managing and processing legal documents for signature
•	Create informative presentations via PowerPoint, prepare and submit expense reports through Concur

C-Suite Executive Assistant

Myndset Productions

•	Lead in planning, organizing and securing the resources needed to successfully execute production schedules
•	Records specific project goals and objectives for each production product
•	Assists CEO with solid production strategy for future expansion. 
•	Manages the day-to-day operations seeing each project through to completion
•	Assists with developing shows for each production meeting all required deadlines
•	Negotiates contracts, payment, location fees and rentals
•	Responsible for scouting locations, scheduling shoots, maintaining budget, and obtaining necessary releases

Project Manager

Alcon  Alcon Research, Ltd. (A NOVARTIS Pharmaceuticals Company)

•	Arranged, coordinated and managed department projects and events with successful execution
•	Maintained excellent relationships/partnerships with internal and external clients and prospective candidates to achieve the highest level of customer service.
•	Lead for all talent acquisition and recruitment projects – coordinated logistics and screens for each position and candidates including but not limited to: interview scheduling, creating position descriptions, managing candidate profiles and debrief forms, and meeting new hires for orientations
•	Maintained awareness of the organization’s projects, initiatives, priorities, key players and timelines associated with each to ensure successful completion under deadline pressures
•	Simplified and communicated to department the outsourcing, non-U.S. Health Care Professionals consultants’ process and the HR Core Time process
•	Managed and processed individual expense reports, contracts, purchase orders, invoices and provided vendor management  
•	Provided C-Suite senior-level administrative support to the Board of Directors including but not limited to complex calendar management, extensive travel itineraries (domestic and international), video conferencing, presentations, and meeting coordination
•	Responsible for functionally managing the organization’s Sr. Administrative Assistants and Coordinator staff
•	Composed, drafted, and edited correspondence and communications on behalf of VP

Executive Assistant

•	Managed departmental projects which required data compilation, interpretation, and presentation.   
•	Independently administered ad hoc or annual projects within company policy.
•	Provided efficient administrative support to several Senior Executives including but not limited to: calendar management, expense and invoice processing, and travel arrangements (domestic and international)
•	Received and screened communications to prioritize, channel and facilitate communication from department heads.  Handled highly confidential information and correspondence for personnel files.  
•	Administered most matters in the absence of supervisor, including verbal and written approvals on urgent matters.  Organized and expedited flow of work through supervisor’s office. Initiated follow-up action.  Organized and maintained supervisor’s correspondence and records, followed up on pending matters with limited direction.
•	Created and edited presentations in PowerPoint for the team as needed. 
•	Researched a wide variety of complex information requests and compiled information for reports.

Sr. Adminstrative Assistant II

Sanofi

Training Coordinator
•	Responsible for supporting several Senior Directors including but not limited to calendar management, expense reporting, and travel arrangements
•	Acted as the Training Coordinator and Human Resource liaison for interviewing and hiring procedures.  Hotel and transportation liaison for the Southwest area; negotiated national hotel rates with various hotel chains.  
•	Planned and coordinated regional sales meetings for more than 200 attendees in multiple locations – negotiated with hotels, catering, managed within budgets, coordinated presentations, and planned all logistics
•	Organized, coordinated, scheduled and tracked company wide training programs and development projects for the sales teams using the Learning Management System – The Learning Gateway.  
•	Ran accurate reports of the training system and sent them to customers and participants as needed.  Generated class completion certificates.  Sent out course evaluations and entered results.  
•	Managed and retained ongoing data and supported various business units with training that facilitated cross collaboration, through business partnerships.
Area Coordinator
•	Collected, analyzed, organized and maintained data for numerous reports in relation to sales volume, market share, budget tracking and allocation, management activity, performance, demographics and turnover.  
•	Received and screened communications to prioritize, channel and facilitate communication from department heads.  Handled highly confidential information and correspondence for personnel files.  
•	Managed calendars, coordinated travel for domestic and international, set up conference calls, scheduled meetings, created agendas for meetings, monitored, tracked and prepared expense reports, budget management, coordinated staff and collaboration meetings.

Regional Area Coordinator

JPMorgan Chase & Co.

•	Reviewed reports from online system, maintained records and files for the Loss Prevention Department.
•	Database management, communication with customers, customer support, prepared and managed correspondence, set up and maintained filing system, liaison with internal and external customers, created daily reports in the system

Administrative Support - Lien Release Dept. (temp)

Carol J. Adkins-Hunnewell, Esq

•	Prepared documents for filing with the court; monitored legal volumes to ensure that the law library was up-to-date, maintained files for executions of wills, real estate closings, depositions, family law and court trials. 
•	Utilized computer devices for researching, entering data and preparing reports.  Prepared monthly billing and answered phones.

Legal Advisor

I’m a seasoned strategically goal focused professional with a diverse background of experience having worked in the Pharmaceutical industry for 13 years; as well as Laboratory Testing, Legal field (law firm), Marketing Development, and Human Resources within the Banking industry. 

I have a proven track record for Event Planning, Project Development and Management, Negotiations, Budget Management, and skilled in MS Office Suite and Google Workspace. I'm well-known for being a pleasure to work with and implementing engaging team building techniques which shape and contribute to the culture of the organization and its policies; with a demonstrated history of optimizing workplace efficiency. I'm also a member of the American Society of Administrative Professionals (ASAP).

If you have any opportunities and/or projects that my diverse background would be compatible with, please contact me.

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