AllAloha247

Fractional Executive Assistant 

Providing support for HNW, celebrity, C-Suite & startup clients. 
Responsibilities include multiple special projects and large accounts including all confidential matters as well as operations, recruiting and training staff, reviewing the work of junior contractors. Some examples:

•	Improved a 40-year-old company’s efficiency by transitioning from MS Office to Google Suite, resulting in an annual savings of $75,000 per year
•	Reduced travel expenses by 20% annually by increasing efficiency in scheduling and travel planning for an Orange County tech startup

Fractional C-Suite Executive Assistant / CoS - Open to FT

Macrometa

Provided exceptional support to the CEO and Co-Founder, expertly managing complex calendars, meeting planning, projects, and initiatives. Proven ability to respond to shifting priorities and deadlines with efficiency and effectiveness.
•	Improved senior executives' efficiency by transitioning from Google Spaces to Slack, resulting in enhanced communication, better performance and productivity
•	Achieved a 15% cost savings for the company by negotiating with vendors and suppliers to reduce monthly operating expenses
•	Reduced travel expenses by 30% and saved the company $50,000 annually by increasing efficiency in scheduling and travel planning
•	Reduced overall expenses for the executive team by 20% by developing and implementing a new expense tracking system (Concur)
•	Contributed to a 25% increase in revenue by assisting the EVP of Sales in the creation of a new sales strategy that was launched in the second quarter 2021

Executive Assistant to the CEO | Chief of Staff | Director of Recruiting & People Operations

InterDigital, Inc.

Interdigital, Inc. is a $280M technology and research & development company that provides wireless and video technologies for mobile devices, networks, and services worldwide.

Senior Executive Assistant to CTO

Provided both executive and personal support to CTO and his division of over 300 technical and non-technical staff executing AI, ML, Mobility and IoT initiatives in US, Finland, Germany, UK, and France. 
•	Reduced team's travel expenses by 30%, resulting in an overall savings of $357,000 in 2021
•	Successfully launched the company's first-ever Environmental, Social Governance Program, leading the steering committee which saw a Year One savings of $65,000
•	Reduced CTO's workload through the implementation of prioritization and delegation, resulting in increased productivity by 21%
•	Achieved significant YoY cost savings and service enhancements by auditing and negotiating with key vendors. In the first six months, the company recognized a savings of $142,000

Senior Executive Assistant to CTO

Digital Media Management

Digital Media Management is a full-service digital agency, content studio, and incubator.

Executive Assistant to CEO

As employee number four, I supported the boot-strapped CEO and his global, digital start-up and helped grow it 600 people in five years using my people and HR, accounting, operations, organizational and administrative skills. With a seat on the leadership team, I also contributed to company strategies and partnerships.

•	Closely collaborated with CEO to develop what became an ongoing strategic partnership with a social media personality that led and brand partnership that led to a 15% increase in revenue 
•	An early hire, I was tasked with researching, creating and negotiating automation processes for the company. This included the introduction of Brex, Gusto and other appropriate platforms for startups
•	Provided administrative and operational support in years two and three to the CFO and CTO as well as the CEO with calendar management (including a dozen time zones), global travel arrangements (both commercial and charter) and managing three email boxes that averaged 800 emails per day
•	My new processes for all three executives freed their time to focus on revenue-generating activities and strategic initiatives. Following an analysis in Q4, they were able to reclaim 25% more of their time
•	Acted as company accountant and HR Manager for the first two years saving the company at least $250,000

Executive Assistant to CEO

Mary Ann Butcher Contracting

Mary Ann Butcher Contracting provided executive and personal assistance while traveling to various locations.

Executive & Personal Assistant | Operations Manager
Gained a reputation as a world-class administrative professional capturing high-profile clients across the globe. Oversaw initiatives to streamline daily efficiency, coordinated travel arrangements, planned schedules, and managed calendars. Directed communication that included responding to emails and corresponding via social media platforms.
⬥	Captured high profile clients including executives, reality TV cast members, entertainers, athletes, media & legal professionals, and highly successful entrepreneurs across diverse industries
⬥	Won service contracts with top enterprise companies such as Intel, Cisco, and Pepsi
⬥	Traveled across the world to support clients’ media, analyst, pitches, and industry meetings

Executive & Personal Assistant | Operations Manager

The Walt Disney Company

The Walt Disney Company is a multinational entertainment and media conglomerate. ABC Television is an American multinational commercial broadcast television network that serves the flagship property of Walt Disney Television.

Executive Assistant to President of National TV Sales

Managed projects, scheduling, active calendar, and expense report preparation. Prepared confidential communication. Arranged detailed travel plans, itineraries, and agendas. Coordinated meetings, took minutes, and prepared action items
•	Responsible for all administrative duties from multi-time zone and email management as well as personal assistance
•	Streamlined Processes: I evaluated department's workflows and identified areas of improvement, eliminating redundant and inefficient steps. By having fewer and shorter meetings, he was personally able to accompany our senior sales members to client meetings and we saw an increase in his productivity by 25% and increased revenue by 19% because he was able to attend and close the sale
•	Contract & Vendor Review: Leveraged relationships with outside vendors to secure better pricing on supplies and discounts - saving 15% per quarter compared to other divisions as well as departmental travel by 22%
•	Relationship Management: Acted as my executive's delegate in staff meetings for the 250-person department with 11 sales offices and clients like: Coca Cola, McDonalds, Delta, Budweiser, etc. Represented the company at all events including Yankee Stadium and Madison Square Garden VIP boxes
•	Managing Expenses: In addition to preparing the president's expenses, I audited all that came to him for approval to ensure policy compliance
•	Data Analysis: Provided a daily summary of Nielsen prime time overnight ratings and distributed to the department
•	Event Management: Responsible for employee and client events in 11 cities. In my first year, I shaved 20% off venues by negotiating better contracts. Department's lead on the Academy Awards Governor's Ball

Executive Assistant to President of National Television Sales 

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