AF CONSTRUCTION L.L.C

JobResponsibilities: 

Overall responsible for the Document Control Department under the supervision of the Project director/design director or design manager, Monitor the day-to-day functioning of the Document control department & Staff, Responsible for all incoming & outgoing Documentation.

•	Provide training and workshop to new site staff / subcontractor's ( 4projects, Primavera & project-wise)
•	Receiving and checking all incoming correspondence and drawing documents.
•	Maintaining paper and electronic files (organizing, following up daily routine data and paper.
•	Coordinate all activities related to the document control procedure, including technical documents, drawings and commercial correspondence
•	Preparing Templates of loading Bulk of Data / Attributes in system. 
•	Maintaining and updating the database and also manual filings.
•	Ability to use system of recording and distribution of all incoming and outgoing drawings and information.
•	Coordinate all activities related to the document control procedure, including technical documents, drawings and commercial correspondence
•	Input document data into the standard registers ensuring that the information is accurate and up to date.
•	Comply with all aspects of the Design works instructions.
•	Issue and distribute controlled copies of information in accordance with the design Management Plan.
•	Check information on drawings for conformance with status and format agreed.
•	Liaise with designers and specialist suppliers on queries regarding issue of information.
•	Provide training to participants, designers and specialist suppliers on the project on how to use the drawing management system.
•	Liaise with their Design Manager in reporting on project design performance and Regional Design Reporting.
•	Accountable for the completion of standard or non-standard tasks, within the scope of the function.
•	Ensure Drawings / Documents/ Materials etc are submitted to the Consultant for Approval on time.

Senior Document Controller

Job Responsibilities: 
 Maintaining a master document register of the latest drawings and ensure that all recipients are transmitted the drawings they require as soon as new revisions of drawings are received.
Keep an electronic register of documents and maintain a history of drawing revisions and transmittals sent to architects, builders, contractors and sub-contractors.  
•	Provide training and workshop to new sites ( 4projects & project wise)
•	Log incoming documents contractor and consultant, make sure they receive relevant documents and make sure copies of relevant documents/certificates are held.
•	Bulk & Manual loading of electronic files – on the project wise & 4projects.
•	Handling electronic File Distribution by preparing workflows in the system.
•	Preparing Transmittals as per issue request & standing orders.
•	Preparing Templates of loading Bulk of Data / Attributes in system. 
•	Upload & Download electronic –Files from FTP (File Transfer Protocol) server & notify to relevant Project Managers / Consultant / Subcontractors.
•	Maintaining and updating the database and also manual filings.
•	Ensure all documents are achieved appropriately.
•	Receiving and checking all incoming correspondence and drawing documents.
•	Maintaining paper and electronic files (organizing, following up daily routine data and paper.
•	Ability to use system of recording and distribution of all incoming and outgoing drawings and information.
•	Coordinate all activities related to the document control procedure, including technical documents, drawings and commercial correspondence
•	Input document data into the standard registers ensuring that the information is accurate and up to date.
•	Comply with all aspects of the Design works instructions.
•	Issue and distribute controlled copies of information in accordance with the design Management Plan.
•	Liaise with designers and specialist suppliers on queries regarding issue of information.
•

Document Control Coordinator

Job Responsibilities:
•	Registering of internal and external documents on projectwise document management system. 
•	Maintenance of controlled documents registers.
•	Distribute documents according to distribution matrix 
•	To control documents on all allocated projects 
•	Sending of Drawing Transmittals and Submittals.
•	Manage the document/drawing review process, Internal and External. 
•	Expedite the responses to document/drawing issues.Archiving data for historical purposes.
•	Check accuracy of Data Input in Projectwise.
•	On approval of a new Sub-Contractor discuss the requirements of AFC and Consultant Document Control Procedures.

Document Controller

More than 17 years of experience working as a Document Management Professional at Al Futtaim – Multinational Construction Services Company. 

Willing to work in a dynamic, challenging and growth-oriented Company that allows me to utilize my knowledge and experience to contribute to the growth of the organization.

Personal Characteristics: 
Eager to learn and thrive under pressure. 
Ability to put in long, yet efficient working hours. 
Confident about shouldering responsibilities, delivering results and discharging duties entrusted with sincerity.
Possess excellent Communication and Interpersonal skills 


Specialities:
Final Handover or As-Built Documentation & OMM’s archiving.

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