Aibidia

Head of CEO's Office 

ICEYE

- Planing, coordinating and ensuring the CEO's schedule is followed and respected. Providing
"gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time
- Working closely and effectively with the CEO to keep him well informed of upcoming
commitments and responsibilities, following up appropriately
-Drafting correspondence and letters on the behalf of CEO 
-Managing emails and inbox and all the incoming messages and communications for the CEO Office
- Preparing meeting briefings, documentations and PowerPoint slides
- Organising travel and travel agendas
- Recruitment process (scheduling, scorecards, communication with recruitment candidates, candidate experience) 
- Preparing onboarding plan for new starters

Executive Assistant to Chief Executive Officer / Co-Founder 

- Leading the Team of 9 Executive Assistants 
- Providing guidance , clarity and understanding of  practices, processes & procedures
- Oversee and participate in recruitment of EAs
- Plan, create and ensure effective on-boarding and off-boarding of EAs
- Bringing the team together regularly for meetings, celebrating successes, creating a culture of trust, learning and collaboration
- Main point of contact for any questions or concerns around roles, responsibilities, improvements to the team
- Team wellbeing, learning and development 
-Leading Recruitment Process for Executive Assistants and managing Recruitment Process for Management Level roles

Executive Assistants Team Lead

I provided  interim support to the CFO alongside my EA to CEO and Assistants Team Lead duties.

Interim Executive Assistant to CFO 

Smartly.io

- Supporting CEO and Executive Team (CFO, COO, CRO, CPrO, CPeO)  to ensure that company goals and objectives are accomplished and things are running smoothly 
- Coordinating complex scheduling and extensive calendar management 
- Organising Board meetings and Executive Team meetings
- Managing meeting agendas and action points 
- Acting as a point of contact between Executives and Employees/Clients 
- Working closely and effectively with CEO to keep him well informed regarding all the commitments and responsibilities, following up appropriately

Executive Assistant to CEO/Co-Founder & Executive Team

Velrada

HR ASSISTANCE 
-Assisting with Visa & Immigration process (researching and liaising with migration lawyer)
-Assisting with day to day operations of the HR functions and duties
-Compiling and updating employee records and assisting employees per request
-Preparing training and course materials
-Knowledge of company’s policies and procedures and ability to interpret them
-Updating resumes for project proposals 
-Assisting onboarding  process of new employees 

PROJECT ASSISTANCE
-Drafting project proposals and extensions
-Entering data into project initiation list
-Proof reading and writing all the documentation related to the project

Office Administrator & HR Assistant

L'Oréal

-Building sustainable relationships and trust with customer accounts through open and
interactive communication
-Building ongoing customer relationship and satisfaction
-Achieving personal sales targets in the line with KPI objectives

Sales Consultant

GG Legal

- Assisting Principal and Solicitors in various matters: Criminal Law, MVIT,  Family Law, Estate Matters
- Daily record keeping with electronic and physical filing
-  Assisting with preparation of documents for court trials

Legal Assistant

OROGOLD Cosmetics

-Managing and onboarding new employees and assisting them with training process
-Greeting clients and responding on phone call requests and in-person
-Achieving monthly and weekly individual sales goals and targets

Mica Beauty

-Onboarding new employees and assisting them on the best possible way to achieve sales
targets and goals
-Providing direct customer services
-Achieving daily sales targets

Privredna banka Zagreb d. d.

- Processing standard teller transactions for customers including servicing client accounts,
accepting loan payments, managing safe deposit box payments, cashing checks, balancing
cash drawers, handling night deposits, correcting discrepancies.
-Responding to customer inquiries, providing information on bank accounts, policies,
products, and services
- Actively identifying potential customers to introduce integrated services packages and
other banking products
- Achieving daily, weekly, monthly and annually sales goals and targets

Customer Service and Sales Representative

AKD Zagreb

Receptionist

I'm detail-oriented, organised, responsible and committed  Business Partner to the CEO/ Co-Founder who is always ready to go extra mile and manage and solve the most challenging and critical tasks in the fast growing company.  My primary goal is to get things done in timely manner, understanding company's vision, mission, strategic initiatives, company goals and making sure that CEO's time is managed according to priorities. 

I'm daily communicating and cooperating with different departments in the company, receiving feedback and requests which needs attention from the CEO. I also like to be involved in multiple cross-functional projects  which are driving growth and strategy forward.

Taplio

Petra Hajko's Linkedin Analytics

Petra Hajko

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Taplio

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Petra Hajko

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Petra Hajko's Linkedin Analytics