ROSAPEL Virtual Assistant Services Incorporated

Virtual Office Management and Executive Assistant Services

VIRTUAL SERVICE PACKAGES designed for you.  
www.rosapel.com

President / Founder

Bead Dazzled

Founder

Atlantic Cruise Ship Services

- Developed and nurtured relationships with Cruise Line Officials, Port Authorities, Vendors, Dock Managers, Guides and Dock Staff
- Prepared bids for cruise lines to purchase on-shore tours
- Developed and implemented new tours for various ports in Atlantic Canada
- Managed and trained Assistant Coordinator and various other staff
- Negotiated pricing with Vendors for transportation for tours in 10 ports in Atlantic Canada
- Reviewed and signed contracts with cruise lines
- Prepared contracts for Dock Managers in the various ports, including OH&S clauses
- Prepared contracts for guides in the various ports
- Prepared estimate sheets for approval for Accounting
- Created and maintained databases for accepted tours, Vendors and Port Staff
- Created job descriptions
- Setup payroll for all Dock Managers and Guides and ensured all staff were paid
- Input and approved pay for staff in Payex System
- Monitored vacation and lieu time for staff

Product and Operations Manager

Prostate Cancer Canada, Atlantic Region

-Assisted with purchasing office furniture and equipment for opening of satellite office
-Organized set up of the office, water and coffee services
-Liaised with head office to set up bank deposits in NS, 
-Managed inventory control with respect to all marketing supplies and information
-Bank Deposits, completing data input for deposits; submitting invoices for payment
-Petty cash management and reconciliation
-Visa Expense purchases and expense report reconciliation
-Managed credit card and debit transaction and inputting data for Accounting department
-Set up courier and mailing systems
-Liaised with government official for occupancy permit
-Chair of Occupational Health and Safety Committee (including head office)
-Satisfied legal requirement with respect to Occupational Health and Safety Initiatives for NS and Ontario
-Member of SWELL Committee
-Member of HR Committee
-Recruited and Managed office volunteers
-Managed logistics for in office events
-Board Meetings; set up invitations, organized material, catering, took and prepared minutes 
-Supported Executive Director

Office Manager

Wind Prospect Inc.

-Maintained HR files and updated internal HR Database
-Monitored vacation, sick and lieu days
-Payroll with Ceridian for both Canada and United States
-Group Benefits Administrator for Canadian and US offices
-Occupational Health and Safety Officer and Fire Warden
-Maintained office with respect to employment laws and OHS legislation
-Assisted with recruiting, selection and orientation
-Bank Deposits
-Maintained portal and made updates to website
-Incoming and outgoing mail
-Assisted bookkeeper
-Approved payments of invoices
-Monitored and drafted letters for payment to property owners

Dalhousie University

- Administrative functions
- Medical School transcript letters
- Committee Assistant – 4 committees

Executive Assitant to Associate Dean of Undergrad Medicine

WarrenShepell EAP Services

Business Development/Client Service Coordinator

Heart and Stroke Foundation

- calendar and database management 
- travel arrangements, 
- resume reviews, interview correspondence, interviewing potential candidates
- board of directors assistant, scheduling, managing logistics, minute taking, preparation and distribution, highlighting action items, follow-up.
research grant assistant, managing grant applications; provide completed data input to research committee 
- volunteer coordinator, enlist, retention, plan volunteer work and activities,

Executive Assitant to CEO

Canada Life Insurance Company

Executive Assistant to Vice President of Creditor

Eckler Partners

Executive Assistant to Vice President/Partner/Actuary

ROSAPEL provides reliable and efficient professional online executive administrative services such as email and calendar management, document preparation, formatting and proofreading, making PDF fillable forms and much more.  ROSAPEL works in partnership with you allowing you time to concentrate on growing your business.

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