Al Andalusia Co for T & S

Secretary Responsibilities (December 2021 - Present):
•	Provide high-level administrative support to executives, managing calendars, scheduling appointments, and coordinating travel arrangements.
•	Prepare and edit correspondence, reports, and presentations with accuracy and professionalism.
•	Handle sensitive and confidential information, maintaining strict confidentiality.
•	Act as a liaison between executives and internal/external stakeholders, fostering positive relationships.
•	Conduct research, compile data, and prepare reports or presentations as requested.
•	Assist in the preparation and coordination of board meetings.
•	Manage and prioritize incoming communications, responding or redirecting as necessary.
•	Organize and maintain executive files, records, and documents with confidentiality.
•	Coordinate and oversee special projects or initiatives assigned by executives.
•	Identify opportunities to improve administrative processes and implement efficient solutions.
Purchase Coordinator Responsibilities:
•	Handle all procurement activities, ensuring best terms for quality, price, and delivery conditions.
•	Prepare quotes for tender submissions and responses.
•	Identify vendors and negotiate purchase conditions with approved suppliers.
•	Process purchase requests, follow up with vendors, and finalize purchase orders.
•	Monitor goods delivery and process payments as per LPO terms.
•	Provide analytical reports related to procurement functions.
•	Maintain market surveillance, monitor price trends, and stay informed of supply developments.
•	Abide by group policies and procedures.
•	Work with the technical operations department to manage stores and inventory.
•	Manage the procurement process to acquire quality goods, services, and materials at competitive prices.
•	Maintain updated records of purchased products, delivery information, and invoices.
•	Ensure compliance with applicable procurement policies, legislation, and ethical standards

Secretary and Purchase Coordinator

National Paints Factories Co. LTD.

Executive Secretary Responsibilities:
•	Ensure the smooth operation of the office, serving as the focal point of the organization.
•	Provide excellent secretarial and administrative support to superior officers.
•	Handle HR and document control activities with efficiency.
•	Manage and organize schedules and deadlines for seamless workflow.
•	Perform standard clerical duties, including quotation preparation, communication with clients and vendors, and professional handling of incoming communications.
•	Distribute, filter, and forward communications to appropriate individuals and departments.
•	Create written reports, memos, documents, and business letters.
Purchase Coordinator Responsibilities (Internal and External):
•	Maintain and cultivate business relationships with key personnel in logistics, including engineers, vendors, suppliers, and shipping/freight coordinators.
•	Identify local and international vendors, suppliers, and refurbishment contractors for cost-effective replacements, repairs, and improvement initiatives.
•	Negotiate agreements and pricing with shipping or freight companies.
•	Generate, process, and track purchase orders and associated payments, collaborating with the finance department and obtaining required approvals.
•	Prepare, send, and receive shipments in compliance with local and international laws, safety standards, and export control policies.
•	Process shipping documentation such as manifests, purchase orders, invoices, and import/export paperwork.
•	Notify technical operations department of incoming or outgoing materials.
•	Manage stores, ensuring items are in the right location and maintaining accurate inventory.
•	Conduct weekly internal inventory audits and assist in external audits.
•	Monitor consumable levels, place orders timely to avoid shortages, and comply with CAE Environmental Health & Safety standards.

Executive Secretary and Purchase Coordinator

Gulf Colours

Sales Coordinator Responsibilities:
•	Coordinate the sales team by managing schedules, filing important documents, and communicating relevant information.
•	Handle all correspondence with clients and vendors, including the preparation of quotations and tender responses.
•	Prepare daily and monthly sales reports, costing of items, and handle LPOs (Local Purchase Orders) while raising invoices.
•	Process all orders with accuracy and timeliness.
•	Compile, verify accuracy, and sort information for computer entry.
•	Assist in the preparation and organizing of promotional material or events.
•	Ensure adequacy of sales-related equipment or material.
•	Inform clients of unforeseen delays or problems, respond to customer complaints, and provide after-sales support.
•	Manage telephone calls for salespersons, qualify general inquiries, and direct requests to the appropriate salesperson.
•	Handle administrative duties in the sales department, including expense reports, database management, weekly Sales Force activity reports, and daily sales and cost reports.
Stock Inventory Control Responsibilities:
•	Maintain inventory of all items by tracking incoming and outgoing products.
•	Update the inventory control system accordingly.
•	Dispose of obsolete inventory as directed.
•	Notify the Inventory Manager about shortages and inconsistencies.
•	Check the quality of items before distribution.
•	Print "Bar Code" labels as required and verify accuracy against entries on screen.
Cashier Responsibilities:
•	Greet customers, provide information on products and services.
•	Handle cash, credit sales, and petty cash.
•	Ensure proper management of daily cash accounts and finalize daily cash balance.
•	Enter data in the POS System & Asoft Inventory System.
•	Respond to customer complaints and take necessary action to resolve issues.
•	Enter transactions in the cash register and provide customers with the total bill.
•	Train other staff members to work as cashiers.

Sales Coordinator and Inventory Stock Control and Cashier

Marawi Resort Hotel

Receptionist Responsibilities (June 2011 - November 2014):
•	Prioritize guest care by making every effort to meet their needs and promptly address comments or complaints, following established service standards.
•	Assist in producing daily figures of revenue and occupancies.
•	Ensure the Front Office Area is clean and tidy at all times.
•	Handle and follow up on complaints according to standard procedures.
•	Maintain a high standard of personal appearance consistently.
•	Attach covering letters, passport copies, and vouchers to registration cards after checking in guests.
•	Take the proper guarantee from guests upon check-in.
•	Check daily reservations, make allocations, and address any special requests accordingly.
•	Fill in guest information accurately in the guest profile, including name, first name, nationality, passport number, and any special preferences.

Receptionist

The Dining Room Restaurant

Front Desk Agent Responsibilities (April 2009 - May 2011):
•	Perform all check-in and check-out tasks efficiently and professionally.
•	Manage physical, online, and phone reservations.
•	Inform customers about payment methods and verify their card data.
•	Register guests, collecting necessary information.
•	Respond to clients' complaints in a timely and professional manner.
•	Liaise with staff to ensure all tables are clean, tidy, and fully furnished to accommodate guest needs.
•	Confirm group reservations and arrange personalized services for VIP customers and event attendees.
•	Maintain updated records of bookings and payments.

Front Desk Agent

Experienced professional with a versatile background spanning Secretarial, Procurement, Administration, Sales, Marketing, and Inventory Control. I bring to the table robust public relation skills, a friendly and outgoing nature, and a proven ability to excel in diverse work environments.

My career goal is to contribute to an industry that values and encourages professional growth. I aim to leverage the knowledge and skills acquired through both formal education and years of intensive professional experience.

Beyond my professional endeavors, I am dedicated to making a positive impact on the community. During my free time, I actively volunteer at community events. This not only provides a sense of self-satisfaction but also affords me the opportunity to interact with individuals from various communities, contributing to the enhancement of my personal and soft skills.

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